Payroll Technology Practicum - ADP Workforce Now
  I: Administrative Information   II: Course Details   III: Topical Outline(s)  Printable Version
Section I: Administrative Information
  Total hours: 42.0
Credit Value: 3.0
Credit Value Notes: N/A
Effective: Fall 2021
Prerequisites: (BUSM79008 BUSM79009 BUSM79010)
Corequisites: N/A
Equivalents: N/A
Pre/Co/Equiv Notes: N/A

Program(s): Payroll Specialist
Program Coordinator(s): N/A
Course Leader or Contact: N/A
Version: 20210907_02
Status: Approved (APPR)

Section I Notes: Access to course materials and assignments will be available on Sheridan's Learning and Teaching Environment (SLATE). Students will need reliable access to a computer and the internet.

Section II: Course Details

Detailed Description
The ADP Workforce Now Payroll Technology practicum is a critical part of the payroll practitioner development plan and provides real-world experience with the leading Payroll and HR technology platform in Canada. Please note: Students must achieve a minimum of grade of 65% on the final exam and 65% overall to pass the course.

Program Context

Payroll Specialist Program Coordinator(s): N/A

Course Critical Performance and Learning Outcomes

  Critical Performance:
By the end of the course, students will have demonstrated the ability to implement end-to-end payroll processing and administration using ADP Workforce Now.
Learning Outcomes:

To achieve the critical performance, students will have demonstrated the ability to:

  1. Utilize the following HR and payroll functions within ADP Workforce Now: Payroll, Time, Benefits, HR Management and Talent.
  2. Utilize practical knowledge gained from participation in ADP Workforce Now hands-on case studies to process regular and non-regular payroll cycles.
  3. Analyze payroll technology data in order to provide organizational information.
  4. Successfully navigate and enter data in a payroll system and maintain employee records.
  5. Verify payroll edits, prepare payroll reports and balance payrolls prior to submission.
  6. Interpret standard payroll reports and journalize in the general ledger.
  7. Analyze inaccuracies and provide corrective actions, such as cancelling deposits or issuing manual cheques.
  8. Implement employee status changes and terminations, including issuing Records of Employment (ROEs).
  9. Demonstrate how to maintain system integrity.

Evaluation Plan
Students demonstrate their learning in the following ways:

 Evaluation Plan: ONLINE
 Assignment 115.0%
 Assignment 215.0%
 Litmos Learning10.0%
 Final Exam40.0%

Evaluation Notes and Academic Missed Work Procedure:
Students must achieve a minimum of grade of 65% on the final exam and 65% overall. TEST AND ASSIGNMENT PROTOCOL The following protocol applies to every course offered by Continuing and Professional Studies. 1. Students are responsible for staying abreast of test dates and times, as well as due dates and any special instructions for submitting assignments and projects as supplied to the class by the instructor. 2. Students must write all tests at the specified date and time. Missed tests, in-class/online activities, assignments and presentations are awarded a mark of zero. The penalty for late submission of written assignments is a loss of 10% per day for up to five business days (excluding Sundays and statutory holidays), after which, a grade of zero is assigned. Business days include any day that the college is open for business, whether the student has scheduled classes that day or not. An extension or make-up opportunity may be approved by the instructor at his or her discretion. 3. Students must complete the required learning and practice exercises in MyLearning@ADP (Litmos) for Modules 1 to 8 as supplied by the Instructor.

Provincial Context
The course meets the following Ministry of Colleges and Universities requirements:


Essential Employability Skills
Essential Employability Skills emphasized in the course:

  • Communication Skills - Respond to written, spoken, or visual messages in a manner that ensures effective communication.
  • Critical Thinking & Problem Solving - Apply a systematic approach to solve problems.
  • Information Management Skills - Analyze, evaluate, and apply relevant information from a variety of sources.
  • Numeracy - Execute mathematical operations accurately.

Prior Learning Assessment and Recognition
PLAR Contact (if course is PLAR-eligible) - Office of the Registrar

  • Not Eligible for PLAR

Section III: Topical Outline
Some details of this outline may change as a result of circumstances such as weather cancellations, College and student activities, and class timetabling.
Instruction Mode: Online
Professor: N/A
RequiredOtherCourse materials provided by the Canadian Payroll Association will be posted on the Sheridan Learning and Teaching Environment.

Applicable student group(s): CAPS
Course Details:

Module 1 - Payroll & Technology 

  • Introductions and Welcome 
  • Brightspace Learning Overview 
  • Review Assignment Due Dates/Marks 
  • Log into ADP Workforce Now, set up passwords / security 
  • High Level Overview of ADP Workforce Now 
  • Payroll and Technology  
  • Introduction to Navigating in ADP Workforce Now
  • Litmos - 1.25% 

 Module 2 - Navigation, Security, and Customization of Your ADP Workforce Now Portal

 Overview of People Menu 

  • Overview of Process Menu 
  • Security Overview in ADP Workforce Now  
  • ADP Workforce Now Practice 
  • Litmos - 1.25%

 Module 3 - Company Level Set-up 

  • Working with Validation Tables in ADP Workforce Now 
  • Setting up Hours and Earnings
  • Approval Process for ADP Workforce Now 
  • Working with Payroll Schedules in ADP Workforce Now 
  • ADP Workforce Now Practice  
  • Litmos - 1.25%

Module 4 – The Payroll Cycle  

  • Entering Paydata in a Batch in ADP Workforce Now 
  • Importing Data in ADP Workforce Now 
  • Starting a New Payroll Cycle in ADP Workforce Now 
  • Update Deductions and Contributions for pre-set employees 
  • Input New Employees, verify totals and submit Regular Payroll Data  
  • Review Employee, Employer, Vacation, Remittances 
  • Verifying Payroll Input in ADP Workforce Now 
  • Calculating Your Preview Payroll and Previewing Payroll Results in ADP Workforce Now 
  • Reporting Basics in ADP Workforce Now for Canada 
  • Preview Payroll Reports 
  • ADP Workforce Now Practice 
  • Litmos - 1.25%

 Module 5 - Output Reports 

 Standard Output Report Analysis, Journal Entries 

  • Introduction to Payroll Output Reports in ADP Workforce Now 
  • Using the Payroll Register and Ancillary Reports in ADP Workforce Now 
  • Using the Payroll Summary Report in ADP Workforce Now 
  • iReports 
  • ADP Workforce Now Practice 
  • Assignment #1 – 15% Due
  • Litmos - 1.25%

 Module 6 - Mid-Cycle Payroll 

  • Stop Payment Requests
  • Mid-Cycle Payroll Data 
  • Creating Manual Cheques in ADP Workforce Now 
  • Processing Mass Changes in ADP Workforce Now 
  • Manual cheque – calculate using Quick Calc / PDOC
  • Manual cheque and reversal in Payroll Period  
  • Stop Payment 
  • Practice Review 
  • Litmos - 1.25%


  • Mid-Term Exam - 20% (Modules 1 – 6) 
    • Part 1: Input and Submit payroll in class -3 hours 
    • Part 2: Journal Entries - Please refer to weekly schedule for deadlines

Module 7 - Second Payments 

  • Adjustment/Correction Payroll
  • Creating Bonus / Lump Sum Payroll Entries
  • Special Effects
  • Scheduling a Special Run
  • Complete inputs 
  • Verify Totals 
  • Review for Mid-Term Exam  
  • Litmos - 1.25%

 Module 8 - Complex Payrolls  

  • Complex Payrolls 
  • Retro Adjustments
  • Assignment # 2 - Part 1 Due
  • Litmos - 1.25%

Module 9 - Terminations Leaves and ROE 

  • PDOC 
  • Terminations, Leaves and Records of Employment 
  • WCB assessable earnings and vacationable earnings 

Module 10 - Year-End and New Year 

  • Review Assignment #2 
  • Review Journal Entries 
  • Review for Final Exam
  • Assignment # 2 - Part 2 - Due (15% Total) 

  Final Exam 

  • Final Exam - 40%
    • Part 1: Input and Submit payroll in class - 3 Hours 
    • Part 2: Journal Entries - Please refer to weekly schedule for deadline 


Sheridan Policies

All Sheridan policies can be viewed on the Sheridan policy website.

Academic Integrity: The principle of academic integrity requires that all work submitted for evaluation and course credit be the original, unassisted work of the student. Cheating or plagiarism including borrowing, copying, purchasing or collaborating on work, except for group projects arranged and approved by the professor, or otherwise submitting work that is not the student's own, violates this principle and will not be tolerated. Students who have any questions regarding whether or not specific circumstances involve a breach of academic integrity are advised to review the Academic Integrity Policy and procedure and/or discuss them with the professor.

Copyright: A majority of the course lectures and materials provided in class and posted in SLATE are protected by copyright. Use of these materials must comply with the Acceptable Use Policy, Use of Copyright Protected Work Policy and Student Code of Conduct. Students may use, copy and share these materials for learning and/or research purposes provided that the use complies with fair dealing or an exception in the Copyright Act. Permission from the rights holder would be necessary otherwise. Please note that it is prohibited to reproduce and/or post a work that is not your own on third-party commercial websites including but not limited to Course Hero or OneNote. It is also prohibited to reproduce and/or post a work that is not your own or your own work with the intent to assist others in cheating on third-party commercial websites including but not limited to Course Hero or OneNote.

Intellectual Property: Sheridan's Intellectual Property Policy generally applies such that students own their own work. Please be advised that students working with external research and/or industry collaborators may be asked to sign agreements that waive or modify their IP rights. Please refer to Sheridan's IP Policy and Procedure.

Respectful Behaviour: Sheridan is committed to provide a learning environment that supports academic achievement by respecting the dignity, self-esteem and fair treatment of every person engaged in the learning process. Behaviour which is inconsistent with this principle will not be tolerated. Details of Sheridan's policy on Harassment and Discrimination, Academic Integrity and other academic policies are available on the Sheridan policy website.

Accessible Learning: Accessible Learning coordinates academic accommodations for students with disabilities. For more information or to register, please see the Accessible Learning website (Statement added September 2016)

Course Outline Changes: The information contained in this Course Outline including but not limited to faculty and program information and course description is subject to change without notice. Any changes to course curriculum and/or assessment shall adhere to approved Sheridan protocol. Nothing in this Course Outline should be viewed as a representation, offer and/or warranty. Students are responsible for reading the Important Notice and Disclaimer which applies to Programs and Courses.

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